There are many accounts that are free but some accounts want a continuous particular payment to remain active. In the case of non-payments, the accounts are terminated. It can be an online account, a bank account, departmental account, credit account or any other paid service registration account. Account cancellations letters due to non-payment are written by companies to their clients to inform them about the cancellation of their account when they have continuously been postponing their dues.
The below-mentioned letter of account cancellation due to non-payment can be used to inform a client about his account cancellation. The letter is generalized so can be used for multi purposes with slight alterations.
Sample Letters
We are sorry to inform you that your account has been canceled due to non-payment. We have continuously been writing warning letters to you but did not get any response from you. To follow our rules and regulations, we cannot further be any lenient and hereby canceling your account. Our service is still here for you 24/7. In the case you wish to resume your account, please contact us. We will surely be glad to resume our services with you but the payment of pending due is the condition.
For further information, contact at your earliest on our toll-free number [Contact].
Sincerely
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Subject: Account cancellation due to non-payment of [X]
Dear Andrew,
In my last meeting with you, I indicated that any missing payment would lead to your account cancellation. Today, I regret to inform you through this letter that we are canceling your account with us. I have been forced to take this hard decision because you are consistently missing your payments. Despite several warnings, you were failed to deposit the minimum amount which is required to prevent cancellation.
The finance manager of the company reviewed your account. After a thorough investigation, it was brought to my notice that you were to deposit 1000US$ three months ago. Now, 60 days have passed since the last date, but you have failed to deposit the said amount. Due to this reason, I have left you with no option but to close your account immediately.
We have been in a strong business relationship and wish to continue it for a long time. I assure you once this issue is resolved, your account with the company will be reinstated. We can understand this delay might be caused due to your financial problems because you are a regular customer of the company, and you never gave us any chance of complaint. Considering it, I wish to resolve this matter with you through a face-to-face meeting. I advise you to call the customer services helpline of the company and try to arrange an alternative plan for payment. After you will have cleared your previous payment, only then we will be able to open another account for you. Your prompt action is required in this regard.
I wish to continue doing business with you and advise you to clear your previous payment as early as possible.
Sincerely,
Lee
Size: 21 KB Word .doc File 2003 & later
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Subject: Cancellation of the account [X] for [Y]
Dear Johnson,
You are hereby informed through this letter that we have decided to cancel your account with our company. Several factors are acting behind this cancellation but the most prominent being your inability to deposit the payments to the company account. Your account was reviewed, and we came to know that you have not been paying installments for the last three months. Last year, you were also irregular in paying installments. Despite several warnings, you were failed to change your attitude. Our company representative called you many times, but you never responded.
My dear, we give supreme importance to our clients and always try to facilitate them. But sometimes, we are left with no other option but to take hard steps like this.
According to our agreement, we are now forced to cancel your account because the company cannot tolerate such annoying behavior. If you are suffering from financial problems and want to resolve the issue, call our customer services representative at your earliest. He will guide you about all possible options to sort out the problem. We assure you that your account will be reinstated after payment but for now, it is assumed to be canceled. We want to restore our relations with you and wish you to come out of your bad times very soon.
Sincerely,
Williams
Size: 22 KB Word .doc File 2003 & later
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